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BID Management

Bid proposalSBSS provides proposal and bid management services to enable your company to bid contracts with a high level of service and professionalism.  Our team has 15 years of experience and extensive knowledge of the proposal response process for bids and tenders including Request for Quotes (RFQs) and Request for Proposals (RFPs).


Our approach

Bidding is as an integral part of the sales process and when the messages in your bids are simple to understand you significantly raise your chances of success. However, in today’s marketplace it is no longer enough just to submit a good bid or proposition to your potential client…your proposal has to be truly outstanding to position you ahead of your competition.


SBSS combines effective sales techniques and bid management strategies with excellent communication skills throughout the entire bid process from initial bid review and research to bid writing, bid submission, and monitor any subsequent addendums.


We manage simple to complex RFQ/RFP projects with the same level of enthusiasm and dedication regardless of the project size and scope, the common factor is that every one is just as important to our clients and to us.


At the beginning – Research and Planning

  • We review the structure and content of the bid document (i.e. RFI/RFQ/RFP etc.) to determine the overall strategy
  • We meet with you and/or your team to discuss the proposal win plan, customer focus, and value management
  • We research background documents to determine the approach
  • We produce a bid plan to identify and assign tasks to individuals within defined timescales
  • We chair bid meetings, team co-ordination, creative workshops, problem solving, option appraisals, bid and tender reviews
  • We monitor and report against the bid plan to manage inputs and ensure timely delivery


Along the way – Bid Management

  • We develop a template for the response that complies with the tender requirements
  • We manage the bid team members to ensure content is compliant and issued on time
  • We write and edit text to ensure consistency in style, spelling and grammar – particularly the content of the opening statements and executive summary
  • We ensure that key messages are delivered with examples throughout the document to clearly inform the prospect what they can expect from you


Our approach to bidding includes a real focus on the prospect.  The outcome is a demonstration of your expertise in relation to the their needs coupled with clear statements of the outcomes they can expect if you work with them.


At the end – Final Submission

  • We control the process to avoid those last minute rushes to ensure that you have the time to carefully consider pricing and all other aspects of your bid
  • We publish an innovative and easily navigable document that stands out
  • To maintain a competitive edge we constantly review the way we present bids to ensure they remain modern and ahead of your competitors
  • Finally, we print, bind, deliver or upload the final compliant document with electronic copies


The competitive advantages you offer through your experience, aptitude, integrity, and dependability will be clearly communicated in the bid document to place you ahead of your competition.